Services Offered by Physical Plant

Hazardous Material Abatement

Members of the campus community with concerns about asbestos or other hazardous material are encouraged to contact the Director. The Director will evaluate the potential hazard, answer questions, and contract, if required, air and bulks samples by licensed hygienists.  If abatement is necessary a licensed contractor will be engaged. The College has comprehensive evaluation of asbestos and lead paint on each building. 

Bulletin Boards

Bulletin boards are available for the placement of posters, displays, signs, and other similar materials.  Requests for bulletin boards in academic or administrative areas may be made via a work order.  The College discourages affixing posters, signs, or banners to buildings, windows, trees, lamp posts, or other outdoor structures.

Trades Services

The Trades Shop constructs, installs, and provides routine maintenance and repair of furniture, shelving, cabinets, picture frames, and bulletin boards.  The Trades Shop is also responsible for the maintenance and repair of all masonry structures including concrete steps, porches, walls, and chimneys.  In addition the Trades Shop provides for the maintenance of all roofs, doors, windows, and structures associated with College buildings.

Carpeting/Flooring

The Trades Shop is responsible for repairing frayed or damaged carpet, floor tile, and furnishing and installing replacement when it is required.  Flooring is inspected annually to insure that it is serviceable.  For economic reasons flooring will not be replaced until it has reached the end of its service life.  All carpet used in College buildings must confirm to the Georgia Fire Code.   Requests to change a floor surface from any other material to carpet will be reviewed on an individual basis by the Director.  Carpet cleaning is scheduled as part of the custodial work plan.  All questions or requests concerning carpeting should be directed to the Director of Physical Plant.  

Code Compliance Reviews

Physical Plant reviews buildings on a routine bases for compliance with building and related codes.  Members of the campus community who have concerns about building safety or code issues are encouraged to contact the Director.  The Director will  respond to your questions and make site visits if required.

College Drawings

Drawings of College facilities and utilities are maintained on file in Engineering.  Anyone needing to review drawings or to make copies should contact the Director.  Requests for up to ten sheets will be provided at no charge for processing.

Cost Estimates

Cost estimates for construction or repair projects under consideration will be provided by the Director.  Cost estimating beyond the capability or resources of Physical Plant that requires hiring a consultant will be provided.  All requests should be made through the Director.  

Design Services

Physical Plant provides limited design assistance.  More extensive design services for building and facility issues may require the hiring of a consultant.  Requests should be made through the Director.

Electrical

The Electrical Shop is responsible for the installation, maintenance, and repair of the electrical distribution network, electrical equipment, transformers, fire alarms, intrusion alarms, controls, switches, lighting, and power systems.  

Elevators

The Electrical Shop administers a service contract for all elevators on campus.  The contract includes inspection, preventative maintenance, and repairs.  All repairs involving an interruption of service are coordinated with departments to minimize inconvenience.  Emergencies and routine problems with elevators should be reported to the Service Desk.

Emergency Maintenance Service

Some situations are considered emergencies and require prompt attention to avoid danger to health, damage to property, or major inconvenience.  Heating problems, serious roof or pipe leaks, and power failures are examples of problems requiring emergency service.  When reporting an emergency, be sure to give your name and specify the nature and location or the problem as precisely as possible.

In the event of an emergency during normal working hours, Monday through Friday, 7 a.m. to 4 p.m., call the Director, 912.260.4385.  During nights, weekends, and holidays call Public Safety at 912.260.4444.

Fire Extinguishers

Physical Plant maintains and services all fire extinguishers in campus buildings.  Anyone noticing a discharged, missing, or misplaced fire extinguisher should notify the Service Desk.

Furniture Repair

(See Trades Services)

Heating, Ventilation and Air Conditioning

The HVAC Shop provides routine maintenance and repair of heating and ventilation systems. The HVAC Shop will repair and maintain specified departmental refrigeration equipment and special climate control units.  Contact the Service Desk regarding problems related to heating, ventilation or air conditioning.

Housekeeping

Physical Plant is responsible for the general housekeeping efforts in all academic, administrative and dormitory buildings.  Each custodian is assigned a specific schedule.  Custodians are required to maintain safe, clean, orderly, and sanitary conditions in their assigned buildings and adjacent grounds.  General custodial work includes, but is not limited to, the cleaning of offices, common areas, lavatories, floors of all types, glassed areas and other areas as assigned.  Duties also include limited furniture moving, trash removal, Services support, including special set-up are performed by the Custodial Department. Custodial Services are scheduled Monday through Friday from 6:30 a.m. to 3:30 p.m. Limited weekend custodial service is provided to specific areas of the campus that are open to the College and/or community.

Keys and Locks

The Grounds Department Supervisor is responsible for issuing keys and for repair and replacement of lock sets in all College buildings.  Keys are issued to individuals after they submit a Key Requisition Form approved by their Department Head. Requisitions can be obtained from the Service Desk located in Tanner Hall.  Keys can be picked up from the Service Desk 24 hours after the requisition is received.  The Lock Shop maintains a record of all keys issued.  For your security, keys should never be duplicated.  Lock changes may be requested through the Director.  There may be a charge for lock changes that are necessary because of a lost key.  Special or unusual  requests for lock changes and modifications that are approved will be provided as Reimbursable Service.

Masonry

(See Trades Services)

Moving Services

Special moving services may be requested through the Service Desk.. These include office moves, moving of large shipments, moves due to renovations, or moves for College events.

Name Plates and Signs

Name plates and signs for doors, offices, labs, and specific areas in buildings will be made and installed in accordance with the College’s general graphics standard. Office name plates and signs are provided by Physical Plant.

Painting

Painting of campus buildings is scheduled when their condition requires it.  When routine maintenance painting is required, discretion in the selection of color will be determined.  The College provides a color chart from which all paint selections are made.  Physical Plant will review all color selections.

Pest Control

The Physical Plant is responsible for the control of pests and administers the annual pest control contract for the extermination of insects.  The responsibility includes, but is not limited to, termites, rodent, insect, ants, bats, and squirrel infestations.  The contract provides for routine serving of kitchens, bathrooms, and common areas.  Student rooms, offices, and classrooms are routinely inspected and serviced as needed.

Plumbing

The Trades Shop provides routine maintenance, alteration, and additions to building plumbing systems including:  sewers, domestic water systems, gas systems, drains, plumbing fixtures, and basic repairs to residential furnaces and boilers.
 
Receiving /Warehousing

Receiving of deliveries by outside trucking firms, including the unloading and storage of a shipment is the responsibility of the Coordinators of Physical Plant.  If a department arranges a large delivery and requires help unloading, the Physical Plant will provide assistance if notified in advance of delivery.

Refuse Disposal

Physical Plant provides regular pick-up of refuse on campus.  Receptacles are provided for normal day-to-day refuse.  Hazardous waste should not be placed in trash cans or dumpsters.

Roofing

(See  Trades Services)

Shelving

(See Trades Services)

Special Services

The Custodial Services are responsible for providing staff to prepare areas that are scheduled for special events.   Reservations for the use of the majority of the College’s facilities are made through the Department of Continuing Education. Once a facility has been reserved Continuing Education will contact the requestor and work out the details of the event.  Services include providing a clean environment, placement of furniture, special furnishings (blackboards, easels, podiums, etc.), and general cleaning and replacement of furniture after the event.

Trucking Service

Physical Plant provides campus  trucking service for items too large for the mail.  All requests for trucking service should be made through the Service Desk.

Vehicle Reservations

College owned vehicles are provided to facilitate College business and may be reserved through the Service Desk at Physical Plant. Regulations regarding the use of College vehicles are available at the Physical Plant Administration Office.

Contact the Service Desk by phone ext.#4245 to determine availability of desired vehicle.  The vehicle will be “held” temporarily awaiting arrival on paperwork.  This will help insure against unnecessary paperwork being performed for occasions when vehicle(s) are unavailable.

Complete the TRIP TICKET and REQUEST FOR TRANSPORTATION  form should be completed as follows:

1. Enter current date
2. Enter division/department requesting the vehicle
3. Enter division/department account number
4. Enter name of person requesting the vehicle
5. Enter phone number of person requesting the vehicle
6. Enter purpose of trip
7. Indicate whether vehicle availability was verified
8. Check Desired Vehicle and whether a driver is to be provided.
   NOTE: “ Drivers”-No SGC driver is licensed (CDL) for driving any “unit” capable of carrying over 12 passengers. A copy of the intended driver’s CDL Licenses must be on file in Plant Operations before any vehicle capable of carrying more than 1 passenger is released to any group or driver. Driver availability from Plant Operations for any vehicle is not guaranteed.  It is contingent upon two factors:  (1) availability of a volunteer driver; and (2) permission from the employee’s supervisor for absence from his/her current duties.
9. Include itinerary (points to be visited)
10. Indicate desired loading location, if delivery is desired, and time of delivery
11. List departure date and time
12. List return date and time
13. Completed by Requestor; Mileage and charge per mile is compiled.
14. “APPROVAL”- the form is not complete until approval is granted appropriate supervisory personnel.  Also, please   make reservations in advance as much as possible.  Forty eight (48) hours is the minimum time required to service the vehicle and find a driver.
15. Filled out by “driver” while on trip.  It is vitally important to record the number of gallons of gasoline added to the vehicle.
16. Any extra expenses incurred must be noted.  Attach expense tickets to the form at the end of the trip in order for reimbursement to be made.  If  the driver is a SGC employee, fill out “ Travel Expense Form” if not, fill out a “Request for Supplies and Services Forms” (a requisition) to receive a check for reimbursement.
17. Indicate other expenses and attach all meal, hotel tickets, etc.  List any concerns about needed mechanical repairs, bulbs,etc.
18. "Trip Ticket" must be signed by driver before returning ticket to the Service Desk and forwarded to Accounting.
                          **** Requestors are solely responsible for completing Steps 16 - 18 ****

WORK ORDER REQUESTS

Work requests are received by the Service Desk in Plant Operations from college personnel. All repair or maintenance work requests shall be reported/requested by the appointed Building Supervisor, Dormitory Director, etc., who has been assigned the duty and responsibility for reporting to Work Control any information necessary to assure that their building is maintained in good physical condition.

Procedures

Repair/maintenance work requests should be reported/requested only by each Building Supervisor or his/her representative.  A work request in initiated by two methods:

1. Calling Work Control at ext. 4281/4245
2. Fill out a Work Order form

A work order is generated by the Administrative Office in Plant Operations and distributed to the proper section or shop.

NOTES:

1. Work Order Related to Environmental Control-The name of the person and time received/reported are recorded for all work requests related to environmental control and a worker in the appropriate section or shop is contacted by radio immediately to expedite correction of the situation/problem.
2. Only the Plant Operations Administrative Office receives work requests.

REPORTING OF MAINTENANCE EMERGENCIES:

During regular work hours, report emergencies by phone by calling Plant Operations Administrative Office at ext 4281/4245.  Appropriate worker(s) will be dispatched by radio immediately.

At night, during weekends, on holidays, etc.-for a need that cannot wait until the next regular workday, report the problem to the South Georgia Office of Public Safety by phone, 912.260.4444.  The police will dispatch an appropriate maintenance worker.

When a Work Order has been completed by a maintenance worker, the worker performing the work will fill out the work order form and return it to the Staff Assistant in the Physical Plant Administration Office.

The work order is then generated on an Excel spreadsheet.

TELECOMMUNICATIONS

The Telecommunications Request Form can be printed from this site or obtained from the Physical Plant Staff Assistant.

1. Indicate the type of service needed.
2. Enter the Department for which the request is being made.
3. Enter the person to contact concerning the request.  Include the person's telephone extension.
4. Enter the building and room number for which the service is needed.
5. Describe the service/work needed.
6. Enter the person making the request.
7. Enter the date of the request.  

KEY REQUEST PROCEDURES

Keys will be issued to authorized faculty and staff for those areas in which the individual works.  Generally, each individual faculty or staff member will be issued three keys:

1. exterior doors to the building
2. offices
3. classrooms

The Request for Key Issue form should be completed as follows:

1. Enter date requested
2. Enter name of person requesting (to receive) keys
3. Check appropriate designation as either faculty or staff
4. List quantity of key(s) desired
5. Explicitly describe the area/door to which each key is desired. (Request help from Service Desk if desired-phone ext. 4245)
6. Employee requesting keys much sign the form
7. Have division or department head sign the form

Send or carry the completed form to the Service Desk.  Keys will be made as soon as possible by Physical Plant.