Documentation Requirements
The Office of Disability Services is responsible for
maintaining confidential student files. These files include appropriate
documentation of the disability, an intake form, a record of contacts with the
student, and a record of services provided. To determine appropriate and
reasonable accommodations, documentation must be furnished. The following
documentation is required for:
Learning Disabilities—A psychological or
psycho-educational evaluation, not older than three years, must be provided by a
licensed professional. The evaluation must meet the Board of Regents criteria
for LD eligibility. The General Documentation Guidelines are in Appendix A.
Additional records from primary and secondary schools may be requested; they may
not, however, provide sufficient documentation for college-level
accommodations.
Visual Impairments—A current letter or examination
report from a medical doctor, optometrist, or ophthalmologist documenting the
visual disability.
Hearing Impairments—A current letter or audiological
report from a medical doctor or speech and hearing center documenting the
hearing disability.
Speech/Language Impairments—A report from a
Speech/Language Pathologist documenting the disability.
Mobility Impairments—A report from a medical
doctor.
Attention Deficit Disorder—A current report from a
professional, such as a medical doctor or licensed psychologist, must document
the disorder based on the DSM-IV included in the criteria required by the Board
of Regents (Appendix A). The report should also address the need for
medication.
Traumatic Brain Injury—A psychological,
psychoeducational, or medical evaluation describing the effects of the injury on
cognitive functioning. Traumatic Brain Injury may also be referred to as
Acquired Brain Impairment.
Other Health Impairments—A current report from a
medical doctor documenting the disability and describing the impact on the
student's academic
abilities.
Additional documents may be requested to determine
appropriate accommodations.
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