Documentation Requirements

The Office of Disability Services is responsible for maintaining confidential student files. These files include appropriate documentation of the disability, an intake form, a record of contacts with the student, and a record of services provided. To determine appropriate and reasonable accommodations, documentation must be furnished. The following documentation is required for:

Learning Disabilities - A psychological or psycho-educational evaluation, not older than three years, must be provided by a licensed professional. The evaluation must meet the Board of Regents criteria for LD eligibility. Please refer to Appendix A for a copy of the criteria. Additional records from primary and secondary schools may be requested.

Visual Impairments - A current letter or examination report from a medical doctor, optometrist, or ophthalmologist documenting the visual disability.

Hearing Impairments - A current letter or audiological report from a medical doctor or speech and hearing center documenting the hearing disability.

Speech/Language Impaired - A report from a Speech/Language Pathologist documenting the disability.

Mobility Impairment - A report from a medical doctor.

Attention Deficit Disorder - A current report from a professional, such as a medical doctor or licensed psychologist, must document the disorder based on the DSM-IV included in the criteria required by the Board of Regents. Please see Appendix A for a copy of these standards. The report should also address the need for medication.

Traumatic Brain Injury - A psychological, psychoeducational, or medical evaluation describing the effects of the injury on cognitive functioning. Traumatic Brain Injury may also be referred to as Acquired Brain Impairment.

Other Health Impairments - A current report from a medical doctor documenting the disability and describing the impact on the student's academic abilities.

Additional documents may be requested to determine appropriate accommodations.