A position classification system has been developed and adopted to provide the basis for administering a personnel program in the University System. The classification system was designed to group positions which:

* Have similar duties with approximately the same levels of complexity and responsibility;

* Require similar training and experience at the time of recruitment; and

* May be compensated at the same general levels of pay.

All positions in employment categories designated as "professional and administrative" and "staff" shall be classified in accordance with the class specification catalog.

The Human Resources Office will classify all new positions before they are included in the budget and before candidates are recruited to fill them.

The departmental supervisor of the new position will complete the Position Description Form and forward to Human Resources in order that a job description for the new position be developed.

New positions will be established following the same procedures as for employment.

Reclassification of an existing position can occur only as a result of an identifiable organizational change. Reclassification must have the prior approval of the appropriate Vice President or Director.

Reclassification of an existing position will result in:

* Upgrading or downgrading the position to another salary level.

* Changing the position to another job classification in the same salary group.

Resulting salary adjustments for the incumbent are subject to the policies on promotions, demotions and transfers.

Existing positions will be reclassified using the following procedures:

* The Supervisor of the position determines the need to review an existing position based on new job responsibilities or a reorganization of the department that affects the duties of the position.

* The incumbent in the position and two levels of Supervisors will complete a Position Description Form and an Employment Request Form and forward both to the Human Resources Office.

* The Director of Human Resources will evaluate the Position Description Form and review the position as needed.

* The Director of Human Resources will process the Employment Request Form as appropriate and notify the Supervisor in writing should the request be refused.

It is permissible to establish institutional titles that more clearly identify the position and its relationship in the organization. Such titles may appear in the College telephone directory, departmental information, performance evaluations and similar in-house publications or communications.

Employees will receive a copy of their job description upon employment or transfer between departments. A job description is kept on file in the personnel folder of the employee. Job descriptions may be revised during an employee's performance evaluation if the position has changed during the evaluation period. The revision of a position does not automatically upgrade/downgrade the position. The revision is performed in order to keep the position as up-to-date as possible.

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