Purpose:

Reporting to the President, the Vice President for Business Affairs serves as the chief financial officer of the college and is responsible for maintaining the fiscal integrity of the Institution and ensuring that it is abiding by federal, state, and University System of Georgia fiscal policies and procedures. This requires a thorough understanding of the regulations and procedures pertaining to each of these areas. Attention to detail is important in this portion of the job.

Nature of Work:

Essential Functions

Plan, organize, and administer the business affairs of the College and be responsible for all funds, securities, and physical properties of the College.
Assist the President in the preparation of the annual budget for presentation to the Board of Regents; be responsible for the administration of the approved budget in accord with policies and procedures of the Board of Regents and the College; prepare budget amendments as needed for approval by the President and Board of Regents; and provide periodic budget status reports to budget managers.
Supervise and be responsible for the collection, accounting, and disbursement of all institutional funds; prepare and preserve the proper financial records; and prepare financial reports as required.
Supervise the operations of all College auxiliary enterprises, seeking continuously to achieve efficient business management and provide for the welfare of the students.
Supervise the building, rehabilitation, maintenance, and operation of the physical plant of the College.
Maintain adequate files of all deeds, titles, contracts, leases, and other agreements of financial or legal nature.
Be responsible for the safety and security of the College including protection from fire, theft, vandalism, and the destruction of College property; the safety of all personnel on the College campus; and the enforcement of all College rules and regulations pertaining to safety and security.
Participate in the development and implementation of an effective living-learning environment in College residence halls.
Supervise all purchasing, inventorying, and storing of all College supplies and equipment in accord with the regulations of the State Purchasing Department, the Board of Regents, and the College.
Maintain personnel records on all College employees including contracts for academic personnel, loyalty oaths, financial records, dates of employment, vacations, leaves, and insurance records; and be responsible for securing a completed security questionnaire on all employees.
Develop and supervise a classified personnel program including the recruiting, training, and evaluation of all secretarial and clerical employees of the College and all other classified personnel under the vice president's supervision; approve all applicants for classified positions before they may be considered for employment at the College; recommend to the President the appointment of all personnel for positions that involve supervisory or administrative functions under the vice president's supervision; and approve the employment of all other personnel upon the recommendation of the appropriate supervisors reporting to the vice president.
Communicate essential information concerning the fiscal affairs and economic growth and development of the College to the faculty and the public and shall prepare or approve all College publications or parts of publications that contain information concerning the business affairs of the College.
Advise the President of all business affairs of the College, providing full information at all times of the financial status of the College, recommending ways to improve the business operations of the College, providing essential data concerning fiscal affairs, providing information concerning the rules and regulations of the Board of Regents and other state and federal agencies, and performing other services as may be required by the President.
Chair the Patent/Copyright Committee.

Exceptional Functions

Required/Desired Knowledge, Abilities and Skills:

The director must have strong human relations and financial analysis abilities, excellent oral and written communication skills, an understanding of an academic environment and a demonstrated strength in budget management and proven leadership ability. The position requires a sound knowledge of computerized systems including hardware and software applications. Flexibility, adaptability, resourcefulness and a positive attitude are essential to job performance.

Required/Desired Education, Experience and Necessary Qualifications:

An advanced degree in a business or related management/administration field and a minimum of seven years work experience is required.

Supervision:

The Vice President of Business Affairs reports to the President.