Purpose:

This is routine accounting work in the processing of accounts payable and other related duties.

Nature of Work:

Essential Functions

· Prepares payables for payment by collecting and collating necessary and appropriate documents.

· Keys data into computerized accounting system for check preparation.

· Maintains checks and journal entries issued with back up information.

· Verifies travel regulation adherence on all travel expense vouchers. Calculates and verifies mathematical accuracy of same vouchers.

· Prepares and keys general journal entries as necessary.

· Receives warehouse supplies information from Physical Plant and keys data into computerized accounting system to distribute expense.

· Receives school vehicle usage information from Physical Plant and keys data into computerized accounting system to distribute expense.

· Maintains appropriate files and records regarding encumbrance of and payments against contracts and leases.

· Reports to work as scheduled by immediate supervisor.

· Performs routine clerical functions as related to position.

· Serves as back up for Cashier and Post Office.

· Assists the Business Office with registration.

· Performs other job-related duties as requested by the supervisor.

Exceptional Functions

Required/Desired Knowledge, Abilities and Skills:

· Considerable knowledge of modern office practices, procedures and equipment, including personal computer.

· Considerable knowledge of bookkeeping principles and procedures.

· Ability to apply bookkeeping principles to maintain routine fiscal and accounting records.

· Ability to establish and maintain effective working relationships with other employees and the general public.

· Ability to understand and effectively carry out oral and written instructions.

· Skill in operation of keyboard, calculator, and related office equipment

Required/Desired Education, Experience and Necessary Qualifications:

· High School Diploma or equivalent required; Associate or technical degree in Accounting or Bookkeeping preferred; two-three years work experience in bookkeeping and related clerical work required; or any equivalent combination of training and experience.

Supervision:

The Accounting Clerk reports to the Director of Business Services.