Purpose:

Provide administrative and office management support for the Department of Physical Plant and Public Safety.

Nature of Work:

Essential Functions

· Assists the Director with a variety of administrative matters.

· Develops internal operating procedures.

· Assists in the formulation of the departmental budget; maintains departmental budget; provides information and periodic status reports of the budget.

· Manages ongoing activities such as preparation of scheduled reports, contract formation, departmental requisitions, monitor time sheets and general paperwork flow.

· Maintains confidential records.

· Maintains a high profile and cordial working relationship with all campus employees, outside agencies and personnel, maintaining a professional manner.

· General administrative and secretarial duties

· Reports to work as scheduled by immediate supervisor.

· Performs routine clerical functions as related to position.

· Performs other job related duties as assigned by the supervisor.

Exceptional Functions

Required/Desired Knowledge, Abilities and Skills:

· Strong interpersonal relations ability, excellent oral and written communication skills.

· Must have background in finance and accounting and a good working knowledge of budget formulation and management.

· Must have a working knowledge of various computer systems and software appropriate for the administrative management of the department.

· Must function under a minimum of direct supervision.

Required/Desired Education, Experience and Necessary Qualifications:

· Associate Degree in Business Administration or similar education.

· Responsible administrative experience, of which at least one year in an authoritative and/or supervisory position.

Supervision:

The Administrative Assistant reports to the Manager of Support Services.