SOUTH GEORGIA COLLEGE

Job Description

 

Working Title:          Program Assistant

Job Classification:    Office/Clerical  

FLSA Exemption:     Non-Exempt

Department:             Continuing Education

 

Purpose:

This is responsible office work assisting the Senior Continuing Education Coordinator.

 

Nature of Work:

Task
  • Answers/handles all incoming phone calls for Continuing Education.
  • Greets individuals in person or by telephone and refers individuals to proper person/department.
  • Provides information to the public concerning Continuing Education programs and the availability of campus facilities.
  • Coordinates the scheduling of facilities including room set-up, equipment needs, etc.
  • Assists with the coordination of CE workshops, seminars, short courses and events. Assists with the production of classroom materials.
  • Schedules, markets and coordinates summer kids’ camps including registering program/camp participants via phone, mail, or in person, locating instructors, preparing classroom materials and end of program certificates.
  • Maintains accurate financial records for all kids’ programs such as swimming camps and CE summer camps.
  • Prepares various interoffice forms, such as check/departmental requests.
  • Assists with the promotion of Continuing Education Short Course programs and workshops through local advertisement, such as newspapers and mailings.
  • Assist with packets for Elderhostel.
  • Performs clerical duties including general filing, word processing, spreadsheets, and database maintenance.
  • Assists with Exam Proctoring.
  • Processes community lap swim passes.
  • Maintains Continuing Education marketing list.
  • Distributes monthly reports of upcoming events/activities and faculty/staff birthdays.
  • Performs other duties and responsibilities as assigned/required by Supervisor.

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    Exceptional Functions

     

    Required/Desired Knowledge, Abilities and Skills:
  • Thorough knowledge of the rules, regulations and operating procedures of the divisions of Continuing Education and College Relations.
  • Ability to understand and follow complex oral and written instructions.
  • Ability to establish and maintain effective working relationships with other employees and with the public.
  • Ability to plan and organize departmental activities.
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    Required/Desired Education, Experience and Necessary Qualifications:

     

  • High school diploma required, Associate degree in Business or Computer preferred; one-two years work experience within an office environment; or any equivalent combination of training and experience. 

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    Supervision:

     

    The Program Assistant is supervised by the Senior Continuing Education Coordinator.